A vessel is due for SMC renewal audit; company instructed to offer the vessel for survey at the next port of call.

As the engineer responsible for the engine room and SMS-related engineering processes:

1. Ensure the machinery is well maintained and safe - verify safety systems (alarms, trips, remote operations), the emergency systems (emergency generator, emergency switchboard, emergency fire/bilge pumps, watertight doors), steering gear (tested before sailing and throughout), firefighting (CO2, foam, fire main), OWS/15ppm, sewage/ballast systems, and that they are operational and tested.
2. Review the planned maintenance system (PMS) - complete outstanding jobs, update records, ensure critical equipment maintenance is up to date (per ISM Section 7).
3. Confirm the engine room logbooks, oil record book (machinery) are current, correct and completed by the responsible officers.
4. Verify crew competence/qualifications relevant to engineering (STCW certs/endorsements) are on board/valid.
5. Ensure all drills have been carried out and recorded (fire/abandon/emergency, engine-room specific) - the record of drills, muster list, familiarisation of new crew.
6. Check the risk assessments and critical operations documentation, the maintenance schedules, spare parts and minimum spares for critical equipment, and the lock-out/tag-out/permit to work system records.
7. Prepare the ship's SMS implementation - the relevant procedures available on the engine room/PMS, the near-miss/non-conformity log and their corrective actions, the emergency drill records, and the internal audit findings.
8. Prepare the engine room and its documentation for a walk-around inspection (clean, safe, clearly labelled, no outstanding class/SMS conditions).

• The SMC (current) and the DOC of the company; the certificates relevant: Class certificate, IOCP, Safety certificates, IOPPC, IAPPC, ballast certificate, etc. (the SMC audit verifies the SMS, and the certificates are supporting).
• The Safety Management System documentation: the company safety policy/manual, the SMS procedures and the relevant engine-room procedures, the environmental procedures.
• Records: the engine room log, oil record book, planned maintenance records and the critical equipment maintenance/testing records; the tests of emergency systems (emergency generator, steering gear, fire pumps, OWS, emergency power changeover, watertight doors) with dates; the alarm trip and function tests.
• ISM records: internal audit reports and their close-out, master's review, management review minutes, near-miss/incident/non-conformity reports and corrective actions, drill records (fire, abandon, emergency), familiarisation records, risk assessments, and the follow-up actions.
• Emergency/drill records and the muster list; evidence of the DPA's involvement.
• The crew list and their STCW certification; the rest-hour records (MLC-related).
• The SEEMP/energy data, and the fuel/NOx Technical File if relevant.
• Plan and make the engine room and records available: the 2nd Engineer should be ready to demonstrate knowledge of the SMS procedures, the equipment, the maintenance schedule, and answer questions on how the SMS is implemented (e.g., how a near-miss is handled), and to show the ongoing compliance.